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We follow the Chicago Manual of Style, 16th Edition, and The Oxford Canadian Dictionary. Our house style guide gives examples of citation and bibliography formats and provides information on the preparation and submission of figures, maps, and illustrations, etc.
Use good quality paper, 8 1/2 x 11 inches, one side only. Leave a margin of at least one inch on all sides. Print the final version without right-hand justification, using a non-proportionally spaced font. Times New Roman 12 point or Courier 11 point is best.
Type all material DOUBLE-SPACED. This includes preliminary pages, text, quotations (those used to introduce a chapter or section as well as those set into the body of the text), notes to both text and tables, legends, appendices, bibliography, and index (which should be prepared when page proofs are received). Long tables can be left single-spaced if reformatting is difficult.
Number the pages of the text and back matter consecutively from beginning to end (not by chapter or section) with arabic numerals in the upper right corner. Preliminary pages need not be numbered at this stage, but indicate by arabic numerals the sequence of pages within any preliminary section made up of more than one manuscript page.
If inserting a few pages after the manuscript has been numbered, use full-sized sheets and indicate their sequence by numbers and letters, such as 45a and 45b, and note on page 45 that 45a and 45b are to follow. Indicate the omission of any pages on the following page. For instance, if you remove pages 36 and 37, number the next page 36-8.
Type all tables on sheets separate from the text, number them consecutively with arabic numerals, and place them at the back of the manuscript. Indicate where each table should appear in pencil in the left-hand margin of the appropriate text page.
Type notes and sources to the tables double-spaced below each table. Notes to tables should not be included in the general list of notes for a chapter.
Figures and maps should be grouped at the end of the manuscript. Indicate where each figure should appear in the left-hand margin of the appropriate text page. We would like to see drafts of maps and figures before you go to final art. Include these with the final version of the manuscript so that consistency of spelling between art and text can be checked by the editor. Camera-ready art for figures and maps will be needed by the time the edited manuscript is returned to the editor. (Further information on preparing figures is given at the end of this guide.)
Provide legends, including sources, in a consecutive list, keying them to numbers on the artwork.
Include all necessary preliminary pages: title page, preface and/or acknowledgments, dedication if desired, table of contents, list of illustrations, and a list of tables and/or figures.
Type all quotations double-spaced and run the shorter ones (fewer than ten lines of prose or three lines of poetry) into the text. In poetry which is run-on in text, use a solidus spaced before and after to indicate line breaks.
Type longer extracts double-spaced without quotation marks but with an indention of four spaces at the left and an extra space above and below the extract. Indicate interpolations by square brackets [ ]. Ellipses, no matter where they occur, should be shown as three unspaced dots with a space on either side ... of the group. We prefer not to use ellipses at the beginning or end of quotations.
Check all quotations against the original to ensure accuracy in wording, spelling, capitalization, punctuation, etc., before submitting the manuscript. All corrections to quotations which must be made after the manuscript has been typeset will be charged to the author.
Use double quotation marks for first order quotations and single quotation marks for quotations within quotations. Generally, punctuation goes inside quotation marks, but colons, semicolons, exclamation points, and question marks which are not part of the quoted material should be placed outside.
The Oxford Canadian Dictionary should be followed for spelling. Some exceptions are: acknowledgment, adviser, aging, artifact, focusing, judgment, program.
The spelling of American and British place names and institutions should be respected: Pearl Harbor, British Labour Party.
Type initials closed up: A.C.H. Koch (not A. C. H. Koch).
Capitalize as sparingly as possible, basically for proper names of individuals or institutions and for cases where confusion might result if lower case were used. Titles directly preceding a personal name are capitalized but when used alone in place of a name (other than in direct address) are usually lowercased (Prime Minister Trudeau, the prime minister).
Do not use periods after abbreviations which end with the final letter of the abbreviated word, such as Mr, Messrs, Dr, Sr, St, or in abbreviations such as RMC. Use a period with Rev., Gen., etc.
Type dashes as a single hyphen with space before and after - like this.
Type dates as 25 December 1985; Tuesday, 25 December 1985; December 1985. Apostrophes are not required for such expressions as 1920s, or forties. Inclusive dates should be shown as 1925-26.
Refer to inclusive numbers in the briefest way: 88-9 (but 18-19), 888-9, 88ff (do not use 88f; use 88-9), 800-1.
All passages in foreign languages should be translated, either in the text or provided in an endnote, with the source of the translation noted.
Type all notes double-spaced on sheets separate from the text. Number them from one up in each chapter, starting the notes to each chapter on a separate page.
In the finished book, notes will appear after the main text and any appendices, and before the bibliography if one is included. In the manuscript, however, notes may be left at the end of chapters if the software you have used makes it difficult to move them. The style of the notes determines whether a bibliography is necessary, so it is important to decide this as early as possible in the preparation of the manuscript.
Do not use op. cit. or loc. cit. in repeated citations. Instead, shorten the citation to initials (if necessary) plus surname, shortened title, volume number (if necessary), and page number. Ibid., not underlined, may be used for a title mentioned in the previous note.
Either endnotes keyed to superscript numbers in the text or the author- date system may be used, as long as one system is used consistently throughout the manuscript. The author-date system is not recommended if archival citations are used frequently.
Editors of collections should inform their contributors of the method to be used so that the same form of reference is used in all chapters.
If a bibliography is not included, full reference for a work should be made with the first mention of a work in each chapter:
|1||L. Harrison Matthews, Sea Elephant: The Life and Death of the Elephant Seal (London: MacGibbon & Kee 1952), 140-63|
|2||Sven Gillsater, Life and the Sea, 2 vols. (London: Allen & Unwin 1964), 2:120-2.|
|3||Harold Taggart, "Sealing on St George Island and Its Ecological Implications," Pacific Historical Review 28, no. 3 (1959): 352-8.|
|4||Gillsater, Life and the Sea, 1:14-16.|
Our preference is to include an alphabetical bibliography and have all notes given in short form, listing only author, title, and page number.
|1||Matthews, Sea Elephant, 116-17.|
|2||Taggart, "Sealing on St George Island," 358-9.|
Reference to classical material should follow The Chicago Manual of Style.
|1||Aristotle Metaphysics 3.2.996b5-8.|
|2||Augustine City of God (trans. Healey-Tasker) 20.2.|
Authors working in the area of the social sciences may wish to use the author-date system of notes and references: (Pratt 1975, 121-5). Where a volume number is used, use a colon to distinguish volume and page: (Barnes 1981, 3:125). If only the volume is given, without page number, use "vol." for clarity: (Garcia 1982, vol. 2).
If the author-date system is used, the author's name in the reference should be the name under which the work is alphabetized in the bibliography. Reference to works by several authors should include at least two names, using et al. if there are additional authors.
As we prefer a short form of notes, it is much easier for the reader to locate the complete reference if the bibliography is divided as little as possible. It is preferable that the only division be between archival and printed sources. Books, articles, theses, papers, etc., should not be placed in separate sections but integrated and alphabetized within the second section.
Please include the name of the publisher wherever possible. Giving only place of publication provides much less information for the reader.
References in the bibliography should follow the format shown in the sixteenth edition of The Chicago Manual of Style.
If superscript numbers keyed to endnotes are used, bibliographic form should be:
|Matthews, L. Harrison. Sea Elephant: The Life and Death of the Elephant Seal. London: MacGibbon & Kee 1952|
|Taggart, Harold F. "Sealing on St George Island and Its Ecological Implications." Pacific Historical Review 28, no. 3 (1959): 351-60|
If the author-date system is used, the date of publication is placed immediately after the author's name, rather than at the end of the listing:
|Matthews, L. Harrison. 1952. Sea Elephant. The Life and Death of the Elephant Seal. London: MacGibbon & Kee|
With multiple references to one author, do not repeat the author's name but use hyphens to indicate an en dash.
|-- Sea Monsters. Their Life and Death. London: MacGibbon & Kee 1956|
or, with author-date citations,
|-- 1956. Sea Monsters. Their Life and Death. London: MacGibbon & Kee|
It is the responsibility of the author to obtain permission for reprinting poems, letters, tables and charts and for reproduction of drawings, photographs, etc., and to pay any fees involved. Copyright in Canada endures for fifty years after the death of the author. Unpublished material remains copyrighted until published with the consent of the copyright holder. Short prose quotations are generally considered "fair dealing" and permission is not needed. Quotations of more than two lines of poetry or one line of a song lyric are generally considered to require per- mission.
Permission for already published figures, tables, or illustrations must usually be obtained from either the author of the book in which they appear or the author or owner cited in the source, not from the publisher.
If submitting electronic art, please see our Electronic Art Guidelines.
Where graphics are part of the work, original artwork and glossy high-contrast black and white prints of photographs must be available if the book is accepted. Photocopies should be submitted only for evaluation purposes.
The cost of preparing artwork, maps, and finished photographs is the responsibility of the author.
MQUP would prefer to have artwork for maps, figures, and graphs presented in rough to allow the press to advise the author about type and size necessary for finished graphics.
A full-page map or figure should be planned to fit, after reduction, an area 26 x 40 picas - the area shown in the rectangle printed on the last page of this guide. Lettering and numbers in a line drawing should be sized so that the smallest character will be at least 9 points when reduced. If you are not sure about the size of lettering, many xerox machines have a reducing function which will give you some idea of the finished product. Maps and figures should be planned to appear vertically (in the same direction as the type in the text) wherever possible.
If shading is used, please use a minimum 20% difference between screens to avoid difficulties in printing.
Because there are so many different software programs available, and our typesetters may not have access to all of them, please submit final figures both as program files and in either TIFF or EPS format. We will also need a printout of the figures, preferably a first-generation laser output.
The final version of any figures or illustrations can only be as good as the copy supplied, so please be sure you are pleased with the quality before sending them.
The press will typeset captions and legends so that they will appear in the same face as the book. Captions for illustrations should be provided in a consecutive, double-spaced list, not placed on the back of artwork or on xeroxes of the illustrations.
Once all suggested changes have been incorporated into the appraised manuscript, please send the final Word files of the manuscript to your acquisitions editor. (You should, of course, retain a duplicate set of the manuscript’s final files at all times.)
If you have questions not covered in this guide, consult The Chicago Manual of Style, 16th Edition/Revised and Expanded (Chicago: University of Chicago Press 1993) or contact the managing editor at MQUP.